Smartsheet
Smartsheet turns spreadsheet-style project tracking into a connected work management system your whole team can actually use.
Overview
Smartsheet looks like a spreadsheet but acts like a full project management platform. You can view your work as a grid, Gantt chart, Kanban board, or calendar without switching tools. The Pro plan starts at $12 per member per month (billed yearly) and supports up to 10 members with unlimited sheets, forms, reports, and dashboards. It includes 250 automated workflows per month, plus alerts, reminders, and approval requests that run without you touching them. The Business plan at $19 per member per month (billed yearly) removes the automation limit, adds workload tracking, document generation, and lets outside collaborators edit for free. Both plans connect to Microsoft 365, Google Workspace, and Slack out of the box. A 30-day free trial requires no credit card, so you can test it before committing.
Features
- Gantt, board, calendar, table, and grid views on every plan
- Automated reminders, approvals, and update requests
- Unlimited sheets, forms, and reports on Pro and above
- Free viewer access for unlimited outside stakeholders
- Native integrations with Microsoft 365, Google Workspace, and Slack
Best for
Smartsheet fits small businesses that have outgrown spreadsheets but do not want to pay for enterprise software. It works especially well for teams that manage recurring projects, client deliverables, or cross-department workflows with multiple contributors.
Why this SMB score
Smartsheet delivers genuine depth for project-heavy small businesses, but the per-member pricing model and feature gates between Pro and Business mean costs climb faster than simpler alternatives as your team grows.