Todoist
Todoist helps you capture, organize, and act on every task so nothing falls through the cracks.
Overview
Todoist is a task and project management app used by 50 million professionals across 160 countries. The free plan gives you 5 projects, task reminders, list and board layouts, and integrations with email and calendar tools. The Pro plan at $5 per user per month adds 300 personal projects, calendar layout, task duration tracking, custom reminders, and unlimited activity history. The Business plan at $8 per user per month adds a shared team workspace, up to 500 team projects, granular activity logs, team roles and permissions, and centralized billing. Todoist connects with 90-plus tools including calendars, email, and automation platforms. It carries SOC2 Type II certification, which matters if you handle client data. The company has built the product for 19 years and states it has no exit strategy, which signals long-term stability for businesses that rely on it daily.
Features
- Natural language task entry that recognizes dates and recurrence patterns
- List, board, and calendar layouts switchable on any project
- 90-plus integrations with email, calendar, and automation tools
- Shared team workspace with roles, permissions, and centralized billing
- AI-powered Task Assist and Filter Assist on paid plans
Best for
Todoist fits solo owners and small teams who need a reliable, low-cost system to track tasks across work and personal projects without a steep learning curve. It works especially well for service businesses juggling client work, recurring tasks, and a small staff that needs basic shared visibility.
Why this SMB score
Todoist earns an 8 because it delivers a proven, affordable task management system with a genuine free tier and low-cost paid plans, though its project limits on free accounts and lack of built-in business tools like time tracking keep it from a perfect score for small business use.