Notion

Overview

Notion gives small businesses a single place to write docs, manage projects, store company knowledge, and now run AI-powered tasks. The free plan works for solo users, while the Plus plan at $10 per member per month opens up unlimited file uploads, 30-day version history, and collaboration features. The Business plan at $20 per member per month adds AI meeting notes, automated workflows, and deeper integrations with tools like Slack and GitHub. Notion also includes a built-in calendar, a Gmail-connected mail app, and AI agents that can handle repetitive tasks like triaging feedback or routing support tickets. Over 100 million users rely on it, and G2 has ranked it the number one knowledge base three years running. For a small team paying for separate project management, docs, and AI writing tools, Notion can replace several subscriptions at once.

Features

• Databases with subtasks, dependencies, and custom properties for project tracking
• AI writing, summarizing, and doc generation built into every plan as a trial
• Automated meeting notes with transcription and summaries on the Business plan
• Built-in forms, dashboards, and unlimited charts on paid plans
• Integrations with Slack, Google Drive, GitHub, and Asana on Business plan

Best for

Notion fits small teams that currently juggle multiple tools for docs, tasks, and communication and want to consolidate onto one platform. It works especially well for service businesses, agencies, and early-stage companies that need structure without a full IT department.